Job Description
Job Title: Administrative Assistant 2
Job Location: Sunnyvale CA 94086
Job Duration: 12 months+ Extension Hybrid (2/3 days onsite); Prefer - Mon to Wed but need to be Flexible
Weekly Work hours - 20 hours to 30 Hours Roles and Responsibilities: - Oversee critical expenses (consulting agreements, purchase orders, invoices, expense reports)
- Manage complex executive travel arrangements (airfare, lodging, transportation, passport/visa(s), itineraries, other travel needs)
- Manage calendars, including scheduling, accepting meetings, and maintaining calendars
- Prepare executive meeting items (presentations, materials, agendas); coordinate with Facilities/IT for setup; capture meeting notes
- Attend functional and leadership meetings to support agendas and documentation Obtain signatures on executive documents
- Represent the department in meetings with administrative personnel
- Greet and escort external guests to executive meetings
- Order office supplies and equipment for the department as needed
- Support department in shipping and mail distribution
- Contribute to development of departmental concepts and techniques
- Support continuous administrative improvement initiatives
- Leverage administrative best practices.
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Job Tags
Work at office, Flexible hours,